Receiving Inventory (Alaska, Colorado, and Oregon)

Follow the steps below to receive new marijuana inventory into Green Bits and start selling.

These steps are specific to states using the Metrc traceability system (Alaska, Colorado, and Oregon). Separate guides are available for California, Nevada, and Washington.

To receive non-marijuana inventory, check out our Receiving Paraphernalia and Other Non-Marijuana Merchandise article.

1. Accept new manifests in Metrc

Before new inventory manifests will be available in Green Bits, they must first be accepted in Metrc. Once accepted in Metrc, the manifest will be displayed in your Green Bits Incoming Inventory page, typically within 5-15 minutes of accepting in Metrc. If an expected manifest is not shown on this page after 5-15 minutes, consult our article on Missing & Delayed Manifests.

Tip: You can change the unit of measure on any package in Metrc prior to accepting the manifest. For example, if a supplier includes a bulk flower package measured in pounds or ounces but you prefer to measure your flower in grams, in Metrc, change the unit of measure to grams before accepting. A package's unit of measure cannot be changed in Green Bits.

2. Navigate to Incoming Inventory in Back Office

From the top menu bar, select Inventory (1), then Incoming Inventory (2).

If a recently transferred manifest is not yet showing up, click the Sync button (3) in the upper right to refresh the page and pull in new manifests.

Manifests that have recently been transferred to your license and accepted in Metrc will be displayed here under the Accepted (Unassigned Lots) status. Click any manifest to continue.

3. Assign each package to a product

For each package ID on the manifest, click Search for products (1) and select the product name that you want to associate with this package. If the product does not yet exist in your inventory, you may also create a new product at this step.

Note: Each package's unit of measurement will determine which products it may be assigned to. For instance, in the below example our package was received as units, as opposed to grams or ounces. Therefore, when searching for products to assign this package to, only unit-based products will be displayed. Likewise, if this package had been received as 10 grams, it would only be possible to associate the package with a weight-based product in Green Bits. If the product you're searching for is not available, this is most likely because the target product does not have the same unit of measure as the package. If you've received a weight-based package that you intend to sell as pre-packaged/pre-weighed units, create a weight-based version of the product and then convert to units later.

Enter the wholesale cost of each unit in the Cost Per Unit field (2).

The Quantity field (3) is pre-populated with the unit quantity or weight of the package.

The Barcode field (4) is automatically pre-populated with the package ID. If you plan to print barcode labels for this product, click Edit and then Generate to assign a randomly generated SKU number. Package IDs are often too long to fit onto a standard barcode label, so generating a shorter SKU is often necessary in order to successfully scan this product at the register. You can also specify your own SKU by clicking Edit and then typing your SKU into this field. Barcodes/SKUs can also be edited later.

3. Save the manifest

Once you have assigned each package ID to a product name and filled in cost per unit for each package, review the total cost and quantity listed at the top to ensure accuracy, then click the Save button near the upper right.

Tip: If you've partially completed a manifest, you can save your progress and come back to finish it later. Partially completed manifests will be listed in Incoming Inventory under the "Accepted (Unassigned Lots)" view. Once all packages have been assigned to a product, the manifest will move into the "Accepted" view.

4. Fill in additional package details

From the Products page, look up each of the products for which you've just received new inventory. Click a product name to open the details page, then scroll to the SKU/Package ID section at the bottom. For each of the SKUs/package IDs you've just received, click Actions > Edit

On the Edit Inventory page, fill in the package details and then click Save. This information will be included on your package labels. If you find that package labels printed for new inventory are missing any required compliance information, check this page and add any missing information.

Manifest statuses

On the Incoming Inventory page, manifests are organized into two separate views.

  • Accepted (Unassigned Lots): If you click Accept on a new manifest without assigning every package ID to a product, the manifest will move to this list. You may come back to this list later to complete the manifest.
  • Accepted: Both partially completed and fully completed manifests will be listed here. If you later find that an error was made during the intake process, you can always come back to this view and retroactively edit package ID/product associations and Cost Per Unit for any particular package on any manifest, no matter how long ago it was accepted.

Looking up past manifests

If you need to look up a past manifest, either for reference or to correct an error, go to the Incoming Inventory page, select the appropriate status and search by Supplier (1), Reference ID (2), or by SKU (3).

If you're not finding the manifest you're looking for, try searching within the other status view. For example, if a manifest was fully accepted, it will be found only when searching under "Accepted".

An alternate way of finding a manifest based on a SKU number is by finding the product within your Products list. From the product details, scroll to the SKU/Package ID section at the bottom and click any SKU to go straight to the associated manifest.

This will take you to the Incoming Inventory page, where the manifest that this lot number originated from will be shown. Click the manifest to open it and make any changes, then save.

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