Green Bits offers powerful reporting tools to help you gain valuable insight into your daily operations and long-term trends and help you run your store more efficiently. Here we'll examine the various reports available and how to use them to your fullest advantage.
|Sales Report||Monthly Tax Report|
|Weekly Sales||Inventory Value Report|
|Reorder Report||Other Reports|
|Shifts||Budtender Performance Reports|
|Sales & Spending Reports||Advanced Reports|
The Sales Report provides a general overview of your sales over a specified time frame. To get started, select a Start Date and End Date (by default, you'll see current-day figures when you first open this report). Click the "Update" button near the top right to refresh the report after changing Start Date or End Date.
The first section of this report includes:
Gross Sales: The total of sales, before adding taxes, and before subtracting any discounts or returns.
Discounts: Total value of discounts applied.
Returns: Total value of all product returns. Note: this does not include voided sales.
Net Sales: Gross Sales minus Discounts and Returns, before tax is applied.
Each of the above is further broken down by Marijuana, which is the total of all marijuana products sold, and Paraphernalia, which is the total of all other product sales. See our article on Product Types for further details on marijuana vs non-marijuana products.
The next section shows a breakdown of taxes collected. If you have multiple tax rates, you'll see a total collected for each, as well as a grand total of all taxes collected.
The bottom two sections show:
Net Tender Breakdown: the net total of all funds collected, separated by payment type. Taxes, discounts, and returns are all factored into these totals.
Paid In/Out: Total amounts paid in, paid out, and dropped from all registers during the specified time frame.
The Monthly Tax Report shows applicable sales, tax collected, and tax owed for each tax rate you've set up. By default, you'll see the most recently ended month. Select any past month and year to view historical tax breakdowns.
Due to rounding, "Tax Collected" and "Tax Owed" will usually vary by a small amount.
The Weekly Sales report is a great tool for analyzing your sales patterns and trends by day of the week and by time of day. This data is often useful for determining optimal staff scheduling. You can run this report for a specific week, or see aggregate data for multiple weeks.
Start by selecting a Start Week and End Week. For the purposes of this report, a week is defined as Monday through Sunday, and any date you select will automatically revert to the preceeding Monday.
Next, select a "Measure":
Units: total number of units sold. Note: this will exclude all products sold by weight.
Weight: total product weight sold. Note: this will exclude all products sold by unit/each.
Dollars: total value of sales in dollars.
Sales: total number of transactions.
Average sale: total value of sales divided by total number of transactions, by hour and by day of week.
Click the refresh button at the far right to refresh the report based on your selections. By default you'll see a "heat map" showing a visual representation of your sales. To see specific amounts, toggle the list view:
The Inventory Value Report provides a quick reference for total retail and wholesale value by product name.
Retail Value = sell price x quantity on hand. If your store uses exclusive taxes, this is based on the pre-tax price. If your store uses inclusive taxes, this is based on the tax-inclusive price.
Wholesale Value = average cost x quantity on hand. In order to account for cost fluctuations over time, average cost is calculated based on the cost per unit entered on each indivdual package or lot when it was accepted into your inventory, and is weighted by the number of units accepted.
To quickly view the value of a specific product or products of a certain type, search by name or filter the list as needed.
For a more comprehensive look at your inventory value that can be exported to a spreadsheet, go to Other Reports and run the Inventory Value Report listed at the top of the page, using the same date for Start Date and End Date. This report lists each package/lot separately rather than grouping by product name.
Need to know what products need to be re-ordered soon, or an estimate of how long current stock levels will last? Consult the Reorder Report
Start by setting a Date Interval (last 7 days, last 2 weeks, or last 30 days). The report then pulls a snapshot of sales and shows a comparison of current quantity on hand vs. sales over that time frame, and extrapolates from this an estimate of "Days Left", or the approximate number of days that current stock levels will last. To view a specific product or type of product, search by name or use the filter options to narrow down the list.
To export this information to a spreadsheet file, select "Export" from the upper right and select either .csv or .xlsx file format.
There is also a more comprehensive reorder report available from the Other Reports section which includes full product details, and allows you to generate a report based on any time frame.
The Other Reports section includes the following spreadsheet-based reports:
Inventory Value Report: a more comprehensive version of the Inventory Value Report detailed above. This version organizes your inventory by package ID or lot number rather than product name.
Profit Report: shows a comparison of sales with wholesale value, organized by day and by lot number.
Re-order Report: a more detailed version of the Reorder Report detailed above.
Manifest Summary Report: shows all incoming manifests that were accepted over a specified time frame, including total cost and retail value by manifest. This report does not include product-level details.
Detailed Manifest Report: shows all incoming inventory accepted over a specified time frame, broken down by product name.
Paid In/Out Report: contains all pay ins and pay outs entered at the register over a specified time frame.
Shift Report: contains all shift information over a specified time frame. For details of a specific shift, see the Shifts section below.
Inventory Adjustment Report: shows all quantity adjustments performed in the Back Office over a specified time frame.
Quarterly Tax Report (Oregon stores only): as required by the state of Oregon, this report compiles total quantity and dollar-amount sold for both medical and recreational sales, separated by traceability type. To ensure this report is accurate, check to make sure your Transaction Limit Types are set correctly for each of your Product Types.
Detailed shift information is available from the Shifts area. Shifts are organized chronologically by default, and this report includes options for search for a specific shift by Employee name, Register name, and Shift Receipt ID. You can also filter by shift status such as in the example above, wher we're viewing only open shifts. Click on any shift to view further details.
After clicking a shift, you'll see a screen like the above example, showing the following:
Opening Amount: the amount of starting cash entered when the shift was opened in the Register app.
Net Cash: total amount of cash taken in during this shift (scroll down for a detailed breakdown of this total).
Paid Out and Paid In: total amounts paid out/in during this shift. Click the green totals to view a list of each individual amount paid out or paid in.
Current Amount: total of Opening Amount, Net Cash, Paid Out, and Paid In. This is the expected total amount of cash that should currently be in the till.
The Sales Breakdown section shows a detailed account of the "Net Sales" figure shown above.
Note: "Excise Tax" is a deprecated feature and applies only to reporting of shifts prior to July 1, 2016.
In the final section of the Shift report you'll find a breakdown of the different payment types and taxes applied during this shift.
Click any of the green totals over to the right to view a full list of individual transactions for that payment type.
You can also edit the Opening Amount, Drop Amount, and Left In Drawer amounts on any closed shift by opening the shift report and clicking Edit near the top right.
The Budtender Performance section of the Reports area includes several pre-built sales reports to help you analyze sales by employee:
Budtender Performance Snapshot: provides an overall summary of sales by employee for any specified time frame including number of transactions, total value of sales, and the average amount per sale. You can view this information in three different ways. The first is a "heat map" showing a visual representation of each employee's sales. Hover your cursor over any of the green circles to see further details:
To see this information in list form instead, click the list button shown below, or click Download CSV to download it to a spreadsheet file:
Discounts by Budtender: track your employees' discount usage to ensure discounts are being given appropriately. By default this report shows the total value of discounts applied, the total value of sales discounts were applied to, and also the value of returns where the discount was applied to the original sale.
Tip: to see the number of times each discount was applied, at the upper right change the "Measure" field to "sales" and click the refresh button.
Isolate more specific aspects of your sales using the following reports:
Sales by Time: compare sales by day, week, month, quarter, or year, over any time period you specify. For example, if you'd like to see how you're doing this quarter compared to last quarter, set your Date Interval to This Year, and set the By field to Quarter.
As with other time-based reports, you can toggle between a graph view or a list view, or export to a CSV spreadsheet file using the buttons shown below.
Other reports available in this section include:
Recreational Sales: sales overview reflecting only recreational sales.
"Best" reports: sales broken down by variable, ranked from best performing to least performing.
By default, these reports are ranked by dollar amount. Optionally, change the "Measure" field to units or weight.
Or re-sort the list by clicking the "Number of Sales" or "Average Per Sale" column headers: