Convert inventory to units

Before converting, we recommend that you fill in any necessary compliance information at the package level, such as THC/CBD testing results, supplier information, etc. These details will automatically transfer to any new SKUs you create in a conversion, saving you time later. Otherwise, you would need to enter this information manually on each SKU.

Understanding when and how to convert inventory starts by understanding the instances that you should be converting.  Conversions are a tool to allow Green Bits customers to do things like:

• mark a weight-based item from your incoming manifest to a unit-based item to sell on the register
• break down large BULK flower inventory to smaller unit-based pre-packs (1g, 3.5g, 7g units)
• combine multiple unit-based items together to form larger units (6 joints can convert into 1 multi-pack)

This is one of our most frequently asked questions.  The scenario: you have edibles or concentrates that appear on your Incoming Manifest as a weight-based item, when in fact you sell these as a unit.  In order to sell these as a unit & designate a weight to that unit, we highly recommend converting than inventory.

If you don't convert this inventory, each time your Budtenders sell this item on the register they will be asked to enter a weight manually.  This can cause issues such as failing to enter the correct weight, or holding up the line at the register.

In this example, we want to create 1g pre-rolls of Blue Dream from bulk flower. Set the unit of measure as “units” (since you sell each pre-roll individually). Be sure to add a weight to the unit in order to take advantage of Transaction Limits. Save the new product once you’ve filled in the details.

Select the weight-based product from which you want to create unit-based products in the Products screen of the Back Office. This product will be measured in grams, ounces, or pounds under “Quantity.”

Select "Inventory" tab on the Product to see SKU/Package ID section of the selected weight-based product that you will be converting from. Select Actions > Convert.

This will take you to the Convert page, where the bulk product will be packaged and converted into a new product. Select Search for products and Select the unit-based product you created in step 1.

In the Make field, enter the total number of units you want to create. In the Of field, enter the weight of each unit. Green Bits will automatically calculate the total weight that this conversion will use from the available bulk inventory, and populate this value in the Use field.

Select Print Package Label to print labels for your new unit-based products. This will automatically print the same quantity of labels as you've entered in the Make field.

Select Convert to complete the conversion and return to the Products screen.

Note: Green Bits will automatically generate a random barcode SKU and assign it to your unit-based product. If you prefer to specify your own SKU,  type your desired SKU into the Barcode field before proceeding. You cannot re-use an existing SKU for a new conversion.

Note: to convert unit-based items back to bulk/weight-based items, follow the steps for Reversing/undoing a conversion below. If the item originated from the state traceability system as units, it cannot be converted to bulk/weight-based in Green Bits.

In addition to converting weight to units, you can also convert/consolidate units into larger units, such as combining individual seeds to a package containing multiple seeds that can be sold as a single unit, or selling multiples of any other unit based product in a single package. In this example, we'll create 6-packs of the individual Blue Dream pre-rolls we created above.

Just as above, create a new product for your 6-pack of Blue Dream pre-rolls and fill in the details. Set the unit of measure as "units", and be sure to enter the total weight of 6 pre-rolls (in this case, 6 grams).

Select product that you want to combine in the Products screen of the Back Office.

From the Inventory tab, select Actions > Convert.

This will take you to the Convert page, where the individual-unit product will be packaged and converted into a new combined-unit product. Select Search for products and Select the single-unit product you created in step 1.

Next, type the total number of individual units you'll be combining in the Use field. In this example we'll use 60 units to create ten 6-packs.

The Make field will now pre-populate all possible allocations of these 60 units. Select the appropriate one, and just as in the earlier example, optionally specify your own Barcode or use the pre-populated randomly generated one and/or print labels for your new combined units. Select Convert to complete the conversion.

The new combined-unit product you created will maintain its association with the original bulk flower package ID, and selling 1 unit of this new SKU will be reflected as a sale of 6 grams in the state traceability system. You'll also see this reflected on the Packages screen just as in the earlier example, along with all other SKUs associated with the package ID.

**If you've just completed a conversion, it may take several minutes before it's reflected here. If you don't see it right away, check back later and/or refresh your browser window.**

Note: the Total quantity on hand will reflect the unit of measure on the original manifest. In this example the package was received in ounces, but the associated SKUs are measured in grams. Not to worry - Green Bits automatically converts weights for you!

If you make a mistake or need to undo a conversion for any reason, follow this procedure.