Am I allowed to sell weight-based inventory and remain compliant?
Yes. WSLCB has confirmed that as long as your physical inventory is pre-packaged, you can track your inventory in grams, ounces, or any other weight.
Why is the Register prompting me to enter a weight?
You haven't converted this inventory into a unit-based product with a fixed weight per unit. The Register app will therefore ask you "how many grams are you selling?" and your budtenders will need to manually enter the weight for each transaction.
You will still be compliant if you sell this item by weight instead of by unit. As long as the physical inventory is prepackaged, the LCB will allow you to report this sale in grams instead of units. However, converting this inventory into fixed units will save budtenders the extra step of entering the weight, and eliminate the possibility of entering the wrong weight by mistake.
Why do I have to convert?
WSLCB's previous cannabis tracking system, BioTrackTHC, did not allow for weight-based inventory, and all lots were therefore unit-based.
However, the current cannabis tracking system, Leaf Data Systems, does allow producers to use grams, ounces, and pounds as their unit of measure, in addition to traditional fixed-weight units. This change prompted Green Bits to follow suit and add an option to convert weight-based inventory into units to keep inventory consistent both digitally and physically.
Learn more about the benefits of converting here.
Why can’t I use the same SKU when converting?
Converting in Green Bits is taking quantity from one product and reassigning it to another completely separate product. Because SKUs function as a unique identifier for scanning purposes that can only be associated with one global ID and one product, you can't reuse the SKU from the original product on the new converted product.
For this reason, the Convert Inventory tool will automatically assign a new SKU to the converted unit-based product, while still maintaining an association with the original global ID/lot number.
Unfortunately, this also means that the converted unit-based product you intend to sell from would be assigned a SKU that doesn't match the physical barcode label on the product, and you would need to re-label potentially hundreds of items in order to scan them at the Register.
How can I avoid re-labeling?
Before receiving a weight-based lot, create a weight-based "placeholder" product for it. Mark this placeholder product as Not For Sale, since it won't be sold from.
Next, open the manifest and assign this lot to the placeholder product from step 1. Change the SKU field to something other than what's on the physical barcode label. For instance, add "ZZ" to the front, or even add "BULK" to the SKU – anything to differentiate it from the unit-based SKU that you'll create in the next step.
Convert the entire quantity to units, changing the SKU field highlighted below to match the original SKU/global ID on the barcode label. Because you changed the SKU on the original placeholder product in the previous step, you'll be able to use the "real" SKU here without causing a duplicate SKU error.
Complete the conversion process. Now you'll be able to scan the original label that came on the product, and Green Bits will pull up the unit-based product you just created, avoiding the need to relabel.