Wouldn't it be great to not have your inventory go into the negative?
Green Bits has a built-in feature that watches your packages as they sell at the Register. The moment a SKU sells out, the "Prevent Sales" feature will remove it from the register.
Managing inventory is a group effort -- it only works if everyone works together so each of your sales has the right inventory attached.
To make it easier to prevent accidentally selling the wrong product, Green Bits provides two features:
Automatically remove zero-quantity Inventory from the Register
The way that Prevent Sales When Quantity Reaches 0 works: Green Bits monitors your inventory levels on your behalf and automatically marks them as Not for Sale when they hit zero or go negative. This means that it will remove budtenders from being able to access or sell from this SKU at the register, and it will automatically remove this item from any integrated menus.
Please note - This will not affect inventory status in your state traceability system. Metrc users needing to close ("finish") a package should refer to this process.
How can I still go negative with "Prevent Sales When Quantity Reaches 0" turned on?
Green Bits Register App is designed as customer-first. If your Budtender rings over the available product available during a single transaction, Green Bits does not prevent that sale from going through.
For instance, if you have only 1 item left on a certain sku, but a single transaction rings up 4 qty for this sku, Green Bits will allow this transaction to go through. This product will now be listed in the Back Office as -3.
The thought is that by allowing sales like these to go through is a customer benefit. Your line won't be held up while the Budtender tries to figure out why they are getting a Sales Warning.
The best way to prevent negatives or selling from the wrong package is to have Budtenders scan each item at the register to make sure it's pulling from the correct package ID.
Barcode every item to reduce your Inventory Discrepancies
In order to be able to scan every item, there must be a barcode on that product. For any items that do not come pre-barcoded, it's important to barcode every item.
Please note - any pre-rolls and pre-packs that print from the Back Office will be barcoded with package labels. So this mostly related to your concentrates, cartridges, vapes, etc.
Product already come with a barcode? Use that!
You know those products that already come with a barcode? This could be your edibles, cartridges, some of your concentrates, topicals, etc.
Did you know you do not need to re-barcode these products?
Typically, these barcodes are specific to the unique RFID tag. So the distributor will most likely barcode these items with a barcode that has a unique SKU.
All you need to do when your Intaking your products:
- Open the manifest from your Incoming Inventory page.
- Click Edit next to the barcode field.
- Enter the full barcode as it appears on the physical product.
TIPS & TRICKS: Be sure to enter the full barcode number. Sometimes there are two numbers to the left and the right of the barcode.
Scan every item at the Register for accuracy
Marijuana sales are not like a sale at a grocery store, but many Budtenders treat products the same.
Each of your products has a unique SKU that ties directly back to the original package id / lot number. If you have 4 of the same item in your cart, each of these items may be associated with a different package id / lot number.
Green Bits has tried to prevent you from assuming all package are the same by preventing multiples at the Register. For instance, we do not offer x10 option for a product because it tends to throw you out of compliance.
To prevent negatives or selling from the wrong package, Budtenders should scan each item to make sure it's pulling from the correct package ID. So if you have Bubba Kush pre-rolls from 2 or 3 different package IDs, you want to make sure you scan each one so it pulls from the correct location.
To ensure every item is scanned at the register, you'll want to limit the ways that Budtenders can get around scanning. For instance, the Register App will allow you to Add products to the shopping cart by name. You can turn this off directly in the back office.
Dispensaries that turn off the ability to manually add products at the register report an increase to their inventory accuracy by 10%-15% through this action alone.
Turn off Manually Adding Products
To turn off Adding Products Manually:
- Under Settings > User Roles, open your Budtender role.
- Expand the portion of Make Sales.
- Un-check the option for "Manually add sales". This will ensure that all items must be scanned at the register.
TIPS & TRICKS - Many Budtenders still find a way around scanning each item, even if they can only scan. For instance, much like a grocery store, a Budtender can hold a single item in their hands & scan it multiple times. It's important to also train each Budtender for each item to be scanned.
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